Create and manage invoices
Build invoices with client details, products, payment status, due dates, and PDF-ready invoice templates.
Billing, forms, and payments
Billing, forms, and payments for growing teams.
Create invoices, manage clients or members, collect signed membership and order forms, accept Paystack payments, reconcile collections, and keep branch operations visible.
- Documents
- Forms
- Signatures
- Branch
- Scoping
Billing software built around daily operations
NexBill gives teams invoice management, public forms, Paystack payment links, virtual terminals, settlements, branch scoping, WhatsApp sharing, and inventory visibility in one workspace.
Collect membership forms
Build configurable public forms with sections, required fields, sensitive inputs, drawn signatures, approval workflows, and signed PDF snapshots.
Run branch-aware operations
Keep users, clients or members, products, templates, invoices, and membership forms scoped to selected branches or available across all branches.
Accept and reconcile payments
Use Paystack payment links, order-form Pay Now flows, virtual terminals, settlement tracking, and reconciliation tools to keep collections connected to invoices.
Organize customers, products, and inventory
Use client or member terminology, store repeat customer records, product details, stock levels, low-stock thresholds, and inventory movement history.
Connect external systems
Use webhook integrations to sync invoice lifecycle events from billing, payment, or accounting systems.
Billing workflow
From intake form to paid invoice
Collect details through a membership or order form, create records directly, invoice customers, accept payments online or in person, and keep branch and stock changes visible.
- 1
Create a client or member profile, or collect one through a signed membership form.
- 2
Scope records to branches when teams should only see their own operational data.
- 3
Track stock levels for billable products.
- 4
Generate a branded invoice with payment details.
- 5
Share invoices, order forms, or membership form links through WhatsApp when the plan allows it.
- 6
Collect payment online or in person, then reconcile collections back to invoices.
Pricing structure
NexBill subscription plans
NexBill is billed as a monthly subscription in South African Rand. Customers choose a plan before checkout, and paid access remains active while the subscription is current.
Free
For individuals and small teams starting their invoicing workflow.
R0per month
- Up to 20 invoices
- Up to 2 users
- Up to 2 custom roles
- 10 WhatsApp messages
- Standard invoice management
Pro
For growing businesses that need more invoice and team capacity.
R199per month
- Up to 250 invoices
- Up to 5 users
- Up to 5 custom roles
- 250 WhatsApp messages
- Custom branding
- Invoice templates
Business
For established teams with higher monthly billing volume.
R399per month
- Up to 1,500 invoices
- Up to 10 users
- Up to 10 custom roles
- 1,500 WhatsApp messages
- Branches
- Membership forms
- Order forms
- Online payments and settlements
- Virtual terminals
- Custom branding
Enterprise
For organizations that need custom limits, onboarding, or integrations.
Customquoted monthly
- Custom invoice volume
- Custom user limits
- Custom WhatsApp allowance
- Custom branch, membership form, order form, and virtual terminal limits
- Custom roles and branding
- Quoted onboarding or integration support when required
Self-service plans are charged monthly through Paystack. The Free plan has no subscription charge. Enterprise pricing is quoted based on expected invoice volume, users, WhatsApp usage, onboarding needs, online payment requirements, and integration requirements.
What is an invoice management system?
An invoice management system helps a business create invoices, store customer or member billing data, monitor payment progress, and keep a reliable record of invoice activity. NexBill focuses that workflow into one workspace for teams that need cleaner billing operations, branch-aware records, membership intake, order forms, payment reconciliation, and product inventory tracking for stock-based sales.
Member intake without duplicate admin work
A submitted membership form can be reviewed, approved, and converted into a member record. Order forms can create pending invoices, and eligible plans can include a Pay Now flow before the admin accepts the order.
Billing workflow FAQ
What is NexBill?
NexBill is a billing operations platform for businesses that need one place to create invoices, manage clients or members, collect forms, accept payments, reconcile collections, and organize branch-aware operations.
Can NexBill generate PDF invoices?
Yes. NexBill supports invoice templates and PDF-ready invoice records for customer-facing billing documents.
Does NexBill track inventory?
Yes. NexBill can track stock for billable products, record manual inventory adjustments, show low-stock thresholds, and keep inventory movement history connected to invoice activity.
Can NexBill collect membership forms?
Yes. Eligible plans can create configurable membership forms, share public form links, collect sensitive information and signatures over encrypted transport, review submissions, and convert approved submissions into member records.
Can teams separate data by branch?
Yes. Branch-aware plans can scope users, invoices, products, clients or members, invoice templates, and membership forms to selected branches or make them available to all branches.
Can NexBill accept online and in-person payments?
Yes. Eligible plans can use Paystack Pay Now links, order form payments, virtual terminals, settlement tracking, and payment reconciliation.
Who is NexBill for?
NexBill is designed for service businesses, clubs, gyms, schools, training providers, agencies, and branch-based teams that need more than basic invoicing.
Does NexBill support integrations?
Yes. NexBill includes webhook configuration for invoice lifecycle events, making it easier to connect external billing and payment systems.
NexBill. Manage billing, forms, payments, and branches from one workspace.
Create an account and open your billing workspace.